NDCEL By Laws

MISSION
NDCEL is the strongest unifying voice representing and supporting administrators and educational leaders in pursuit of quality education for all students in North Dakota.

ARTICLE I – MEMBERSHIP & DUES

Section 1 - Membership in this association shall consist of educational leaders who are eligible to be members of the affiliate associations.

Section 2 - Membership of affiliate associations shall be continuous unless the affiliate association, prior to April 1, serves notice of intent to withdraw, in which event withdrawal would be effective June 30 following the notice of intent.

Section 3 - Dues for membership shall be individual and set by the Board of Directors bi-annually.

Section 4 - Additional membership categories are hereby established, with dues stated as a percentage of the full-membership dues set for in Section 4, with the exception of student memberships:
(a) Associate Membership: Staff members of North Dakota State Agencies or of Colleges or Universities in North Dakota - 50% rounded out to the nearest $5.00.
(b) Retired members: 10% rounded off to the nearest $5.00.
(c) Students enrolled in graduate programs in North Dakota colleges or universities preparing for careers in educational administrator may join for a membership fee of $20 unless they are otherwise qualified to be members.

Members in categories (a), (b), or (c) above would not receive legal or insurance services. All members in the above categories would not be entitled to hold office. All members in the above categories could join under the full membership in Section 4 of this article and receive all rights of legal services, insurance and holding of office.

Section 5 - Membership shall be for a period of 12 months from the date the individual makes payment of the annual dues.

ARTICLE II - ORGANIZATION

Section 1 – The Board of Directors shall be made up of 3 representatives each from the NDASA, NDASSP, and NDAESP. Each of the other Charter Organizations (NDACS, NDASBO, NDIAAA) sit at the board with one representative each. Current affiliates as of 7/1/2014 have one voting seat at the NDCEL board. Potential affiliate organizations qualify to have a voting or advisory “ex-officio” seat at the board under the following criteria:
• Organization must petition the NDCEL board to present evidence to request seat at the board.
• Criteria should include a minimum of the following:
o Membership in both NDCEL and affiliate organization must be at a minimum of a simple majority of the potential members of that organization.
o The affiliate group must have an organized board with core officers that meets a minimum of 2 times per year.
o The affiliate group must have an approved constitution and by-laws that is in synergy with those of NDCEL.
o Prior to approval a one-year probationary/observer role must be served to have a voting or advisory seat at the board.
o To be considered for an ongoing seat, these criteria must be maintained.
o Other associations may be admitted by the Board of Directors by a 2/3 vote of the Board of Directors.

Section 2 - Ex-officio members of the Board of Directors shall be the executive director of the North Dakota Council of Educational Leaders and, for a three-year term, one faculty member of the college or university department engaged in training educational administrators to be selected by the voting members of the Board of Directors. The Board of Directors shall establish a Liaison Committee which shall have a meeting at least annually with the Superintendent of Public Instruction and/or representatives from the Superintendent of Public Instruction’s executive cabinet.

Section 3 - A member of the Board of Directors may be elected to two succeeding terms including the first term.

Section 4 - The fiscal year shall be July 1 to June 30.

Section 5 - Representatives to the Board of Directors shall be designated by June 30 each year by the constituent association, and shall serve until duly succeeded.

Section 6 - Each representative not in ex-officio status shall have one vote on the Board of Directors.

Section 7 - In the event that a regular member of the Board of Directors is unable to attend duly called meetings of that body, the president of the constituent association may designate a member to attend as an alternate with voting rights for that meeting.

Section 8 - These By-Laws shall be in effect on July 1, 1980, or as soon thereafter as ratified by the Governing Boards of the constituent associations.

ARTICLE III - OFFICERS

Section 1 - Officers shall be nominated from the Board of Directors and elected no later than June 1 each year.

Section 2 - The officers shall be elected from and by the membership of the Board of Directors for a term of one year each, and shall consist of a president, a vice-president and a secretary-treasurer who shall have the duties normally prescribed for those offices by Roberts Rules of Order.

Section 3 - The president elected shall have served at least one year on the Board of Directors prior to assuming the office of president. In the event that an eligible organization's representative cannot fulfill this requirement, the next eligible representative down the rotation order shall be nominated and selected.

Section 4 - No two officers shall come from the same constituent association.

Section 5 – Through a nomination process each group shall rotate by turns through the Presidency, the order being as follows:
(1) North Dakota Association of School Administrators
(2) North Dakota Association of Secondary School Principals
(3) North Dakota Association of Elementary School Principals
(4) Other affiliated groups

Section 6 - An officer may not succeed themselves in the same office.

Section 7 - The past-president shall serve one year as a voting member of the Board of Directors. If the term of the past-president occurs prior to the end of her/his term as a director on the board, the constituent organization shall appoint a director to fill in for that year.

ARTICLE IV - BOARD OF DIRECTORS

Section 1 - The Board of Directors shall have the power to appoint committees and hire personnel as needed to carry out the purposes of the Association within the limit of the resources available to them.

Section 2 - A quorum for a meeting of the Board of Directors shall consist of a simple majority of the voting members of the Board of Directors.

ARTICLE V - AMENDMENTS

Section 1 - Amendments to these by-laws can be voted on by the Board of Directors after a 30-day notice has been provided in writing directly to the members of the Board of Directors, or through the minutes of the Board of Directors meeting mailed to members 30 days or more prior to the meeting at which the vote is to occur, or

Section 2 - They may also be proposed in writing by any member of the association at a regular meeting, and may be approved by a 2/3 vote of members present and voting at the next regular meeting, provided that 30 days official notice has been mailed to all members of the council at the address registered with the office of the North Dakota Council of Educational Leaders.

ARTICLE VI - MEETINGS

Section 1 - At least three regular meetings of the Board of Directors shall be held each fiscal year at a time and place to be determined by the Board of Directors.

Section 2 - The President may call a special meeting of the Board of Directors, and shall call a special meeting upon the request of all directors representing three constituent associations.

Section 3 - The association shall sponsor at least one statewide meeting each year and may sponsor other statewide or area meetings as it determines a need for them.

Section 4 - Roberts Rules of Order shall be followed in all instances not otherwise prescribed in these By-Laws.

Revised 10-14