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NDASSP By-Laws |
Revised
10-88
Revised 2-96 |
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Article
I - Name
Article II - Purposes
Article III - Membership
Article IV - Board of Directors
Article V - Officers
Article VI - Other elective Positions
Article VII - Committees
Article VIII - Nominations and Elections
Article IX - Meetings
Article X - Fiscal Year and Financial Report
Article XI - Executive Director
Article XII - Amendments
Article XIII - Ratification |
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ARTICLE I - Name |
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The name
of this organization shall be the North Dakota Association of
Secondary School Principals, an affiliate of the National
Association of Secondary School Principals. |
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The
registered office of this organization shall be at 121 E Rosser, Bismarck, North Dakota, 58501, and the organization
may have offices at such other places as the Board of Directors
shall from time to time determine. |
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ARTICLE II - Purposes |
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This
Association shall be committed to the improvement of secondary
education and includes junior and senior high schools, colleges,
and universities. In pursuing this commitment, this Association
shall be involved in activities such as providing information
and leadership, encouraging research and service, promoting high
professional standards, focusing attention on local, state and
national educational problems, and working with other
professional organizations interested in the solution of
problems of education at the local, state, and national levels
for the welfare of secondary schools and the youth they serve. |
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ARTICLE III - Membership |
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SECTION 1.The membership of this Association shall consist
of the following classes, and shall be conditional upon
membership in the North Dakota Council of Educational Leaders:
Active, Associate, Retired, Honorary, and Life. |
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A. |
Active
membership shall be open to any person who is a certified
administrator and acts in an executive capacity in any secondary
school upon payment of annual, unified dues. |
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B. |
Associate membership is open to any person who is a member of
secondary education or an educational administration department
of any institution of of Public Instruction, upon payment of
annual, unified dues. Associate members shall enjoy all the
privileges of active membership except voting and holding
office. |
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C. |
Retired
membership is open to any active member who has retired and who
has been a member of the association for a minimum of ten years,
upon payment of annual dues as determined by the Board of
Directors. |
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D. |
Honorary membership may be granted to anyone outside the
association by a unanimous vote of the Board of Directors, but
such honorary members shall not have the right to vote or hold
office. |
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E. |
Life
memberships may be granted to individuals who have distinguished
themselves as secondary school principals. The candidate shall
have been retired for at least two years, shall have been an
active member of NDASSP for at least 10 years, and shall have
made significant contributions as a member of the association,
the Board of Directors, or in some official capacity within the
NDASSP. |
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SECTION 2. There shall be annual dues for each class as
established by the by-laws. |
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SECTION 3. Only active members shall have the privilege of
holding office and voting in this association. |
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SECTION 4. The Board of Directors shall have power to pass
upon the qualifications of all applicants for membership. |
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ARTICLE IV - Board of Directors |
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SECTION 1. The affairs, proposals, and items of business of
this association shall be considered by the Board of Directors
and recommendations shall be made to the membership. Other
duties shall consist of, but not limited to: |
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A. |
Assisting the president in arranging for an annual meeting and
in other matters where his/her decision will affect the policy
and welfare of this Association. |
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B. |
Review
and evaluate the work of the various committees and inform this
Association of these reviews and evaluations. |
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C. |
Approve
an annual budget and render a report to this Association. |
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D. |
Review
from time to time the provisions of the Constitution and appoint
committees when deemed necessary to recommend changes. |
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E. |
Perform
such other duties as may be necessary for the efficient
functioning and administration of this Association. |
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SECTION 2. Voting members of
the Board of Directors shall be the six regional directors, the
president, the president-elect, the secretary, the past
president, and the state coordinator. |
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SECTION 3. By virtue of their
office, the following shall be members of the Board with no
voting privileges: the NDHSAA representative, the national
director, the NDCEL representatives, the honor society and
student council representatives, and national committee members. |
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SECTION 4. In the event there
is a vacancy on the Board of Directors, the remaining directors
shall fill the vacancy from the membership for the unexpired
term. |
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SECTION 5. Members of the
Board of Directors shall retain active membership in the
association and must abide in the region from which the member
was elected. |
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SECTION 6. Regional directors
shall be one member from each of the six regions of the state:
region 1, region 2, region 3, region 4, region 5, and region 6.
Each member shall be elected by the members of the respective
region. Each director shall serve a term of three years with
regional terms overlapping. The boundaries of these regions
shall be as follows: |
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Region
1 - west of Highway 83 and north of the Missouri River;
Region 2 - north of Highway 200 and between Highways 83 and 281;
Region 3 - north of Highway 200 and between Highway 281 and the
Red River;
Region 4 - south and west of the Missouri River;
Region 5 - south of Highway 200 and between the Missouri River
and Highway 281;
Region 6 - south of Highway 200 and between Highway 281 and the
Red River. |
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It is
understood that towns on the regional boundaries would have
preferences as to which region to participate in, and these
preferences will be honored as long as they remain consistent.
Where no preferences have been indicated, the side of the
highway on which the school is located shall be the determining
factor. |
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SECTION 7. The Board of
Directors shall meet at the annual meeting, at the fall
conference, at the summer conference, and otherwise as needed. |
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ARTICLE V - Officers |
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SECTION 1. The elective
officers of this Association shall be the president,
president-elect, secretary, and state coordinator, and shall be
elected at the annual meeting. These officers shall also
constitute the executive committee of the Board of Directors. |
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SECTION 2. The president and
president-elect shall hold office for one year, or until a
successor has been duly elected and properly qualified, and
shall not be eligible for re-election to the same office. |
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SECTION 3. The secretary and
state coordinator shall hold office for three years and will be
eligible for two successive terms. |
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SECTION 4. Should the
president be unable to complete his term for any reason
whatsoever, the president-elect shall serve out the unexpired
term and also serve the term for which he/she was elected. |
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SECTION 5. Only active
members are eligible to serve as officers of this Association. |
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SECTION 6. The duties of the
officers shall be those customarily pertaining to their
respective offices and shall be those assigned to them by the
Board of Directors. |
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SECTION 7. In the event of a
vacancy in an elective officer position in the North Dakota
Association of Secondary School Principals, a nominating
committee consisting of the current President and the immediate
two Past Presidents continuing their membership in the NDASSP
shall submit the name or names of candidates for the vacant
office to the Board of Directors of the NDASSP. The Board shall,
upon a majority vote of those present, fill the office. The
person selected by the Board will hold the office for the
duration of the unexpired term. |
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ARTICLE VI - Other Elective
Positions |
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SECTION 1. The following
positions shall be elected by the membership at the annual
meeting: |
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A. |
National director and national committee members whose terms and
duties shall be prescribed by the NASSP. |
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B. |
NDHSAA
representative(s), whose terms and duties shall be determined by
the NDHSAA rules and regulations. |
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C. |
NDCEL
representatives, whose terms shall be three years, limited to
two terms, and who may not hold any other NDASSP office.
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D. |
State
honor society and student council representatives, whose terms
shall be three years and may succeed themselves. |
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SECTION 2. Only active members shall
be eligible to be elected the positions identified in Article
VI. |
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ARTICLE VII - Committees |
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SECTION 1. Standing committees shall
be established by the Board of Directors or by a majority vote
of the membership present at the annual meeting or special
meeting called for that purpose. The president is empowered to
appoint members and assign the chairman of the committee subject
to approval by the Board of Directors or by a majority of the
members present at such meeting. |
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SECTION 2. Ad hoc committees shall
be formed by the president when it is deemed to be in the best
interest of the Association. The Board of Directors shall
approve such ad hoc committees at their regular meeting. |
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ARTICLE VIII - Nominations and
Elections |
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SECTION 1. The Board of
Directors shall select three members to constitute the
nominating committee for the elective offices of this
Association. |
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A. |
The
nominating committee shall be appointed at the summer
conferences. |
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B. |
Nominations must be forwarded to the president prior to the fall
meeting for announcement to the membership at that meeting.
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C. |
Additional nominations may be made from the floor of said
meeting. |
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D. |
There
shall be no mail ballot nor voting by proxy for election of
association officers. |
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SECTION 2. The officers and
other elective positions shall be elected by the membership of
the Association at the annual business meeting and shall take
office July 1 immediately following the election. |
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SECTION 3. The regional
directors shall be elected by the membership in their respective
regions. |
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ARTICLE IX - Meetings |
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SECTION 1. The NDASSP shall
hold an annual convention and annual meeting during January or
February at a time and place designated by the Board of
Directors. |
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SECTION 2. A fall conference
and business meeting shall be held by the NDASSP in conjunction
with the annual conference of the North Dakota Council of
Educational Leaders. |
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SECTION 3. A summer
conference shall be held by the NDASSP at a time and place
designated by the Board of Directors. |
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SECTION 4. Special Meeting:
Special meetings of the members may be called by the president
or by the Board of Directors or by 25 members representing 25
school districts in the State of North Dakota. In all such cases
the secretary shall send out written notice of such special
meeting to the members not less than ten days nor more than
fifty days prior to said meeting stating the time, place, and
express purpose of said special meeting. The agenda of the
special meeting shall be limited to the express purpose for
which the meeting was called. Special meetings may not be called
for the purpose of amending the by-laws. |
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SECTION 5. Quorum: A quorum
for meetings of the members shall be 25 members present in
person or by mail ballot, or members from at least 25 different
school districts in North Dakota present in person. |
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SECTION 6. Voting: Each
member shall have one vote. There shall be no voting by proxy. |
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ARTICLE X - Fiscal Year and
Financial Report |
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SECTION 1. The fiscal year of
the organization shall end on June 30 of each year, and a
financial report, to include an audit of the past year and the
budget projections for the current year, shall be submitted to
the membership at the fall meeting. |
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ARTICLE XI - Executive Director |
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SECTION 1. The Executive
Director of the North Dakota Council of Educational Leaders
shall serve as the Executive Director of the NDASSP. |
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SECTION 2. In the event that
the NDASSP is no longer affiliated with the NDCEL, the Board of
Directors may employ an Executive Director to conduct such
business and perform such duties as determined and outlined by
the Board of Directors. |
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SECTION 3. In the event an
Executive Director is employed, the Board of Directors shall fix
the salary and expenses of the Executive Director and shall
review his/her duties and contract annually. |
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SECTION 4. In the event an
Executive Director is employed, he/she shall hire such office
personnel as are needed and approved by the Board of Directors. |
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ARTICLE XII - Amendments |
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This constitution may be amended by
a two-thirds majority of members present and voting at the
annual meeting. A proposed amendment must be submitted in
writing at the preceding annual meeting or must be submitted in
printed form to all members of this Association thirty days
before the annual meeting. In case the latter method is used,
such amendment must receive the approval of the Board of
Directors before it can be printed and sent to the members of
this Association. |
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ARTICLE XIII - Ratification |
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This constitution as rewritten and
revised on June 30, 1988, shall go into effect and supersede all
previous documents upon adoption by the membership of the North
Dakota Association of Secondary School Principals. |
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